Most companies use a time clock for determining the time spent by employees at work. In the past, most companies used the mechanical time clock in measuring the time of the employees, however, with the changes in technology, companies nowadays use online time clock. In most cases, companies, and small business can use the time clock in their operations, however, the following agencies can also use the machine, these include payroll manager, human resource managers, small business owners, as well as staffing agencies.
Time clocks are vital in the operations of most business due to the following reasons. One of the main reasons of using a time clock is that it promotes fairness among employees. The machine enables a business to calculate the salary of every employee based on the time spent by each of them. It is good to note that the machine promotes equity by ensuring that no employee has special advantages over others.
In addition, by using the time clock, the employees will be practicing honesty. Before the use of the time machine, employees used to lie about their reporting time at work, for instance , some used to report to work late and record in the attendance list that they have reported to work earlier, however, by using the machine , the exact time of employees’ arrival to work will be recorded by the machine.
The time clocks are also vital since they are a nice tool for telling whether the employees are working or not. One has to only look at the time card to know if the employees have reported to work or not. On the other hand, other machines can record the employees; location as well as the position of their job.
In addition, the time clock lowers the administrative costs of a company. A business can save on costs since instead of using papers to write the names of the employees as well as their working hours, the data is stored in a system.
One of the errors that companies encounter is payroll errors, where the salaries of the employees are either higher or lower than the actual amount, such errors can be eliminated through the use of time clocks.
The information recorded by the time clock including the working hours of every employee are essential since they are in line with the labor guidelines that require the employers to keep records of the employees’ wages, hours and other items.
There are four main types of time clocks, these include time clock machines, time clock applications, time clock software, and online time clocks.
The growth of internet has resulted in the development of online time clock which works online. Companies prefer the online time clock since they can access the employees’ time records from any device that has access to internet. The other benefit if using an online time cock is that a company can store large volumes of employees record since the data is stored on an online database.